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Sourcing Specialist, Property Management
Seattle, WA
Job Description
Summary of Job Description:
Deliver sourcing services in support of our client and their portfolio of properties managed by JLL Property Management. Act as single point of contact for all procurement-related activity and commitments including sourcing of goods, materials and services at competitive prices and make recommendations on which suppliers to select. Lead property teams through RFPs, negotiation and execution of contracts. Own and deliver on-account sourcing strategy development, execution and management. Lead portfolio-wide initiatives related to cost savings and diversity spend, strategizing with property teams to hit client-assigned targets, and deliver analyses and progress reports to stakeholders. Leverage JLL and client sourcing platforms to deliver best-in-class sourcing. Develop and maintain relationships with internal and external stakeholders.
Primary Responsibilities:
Develop sourcing strategies in support of overall client deliverables
Become the subject matter expert on the client's procurement policies, spending and transaction policy, and each of the client's contract types for various types of spend. Ensure compliance with all requirements.
Advise the team on the appropriate contract process to authorize spend in accordance with the client's spending and transaction policy. Set the team's expectations for deliverable deadlines in order to navigate the process from RFP to execution in a timely manner.
Develop and maintain SOPs on how to prepare and route contracts through the approvals process and the various contract systems all the way to execution. Advise the client on process updates to streamline contract processes.
Own the contract submissions to client systems and provide status updates to team stakeholders.
Advise project managers throughout the development of construction agreements. Review and compile the final contract documents to ensure zero defects in the client contract process after submission.
Competitively bid, negotiate and prepare all service contracts to assure high quality and cost-effective services.Act as primary contact for service contractors and vendors.Participate in group bid processes as appropriate. Ensure that all legal agreements have been fully executed according to client and JLL standards.
Build trusted relationships with suppliers.
Interface with client to (a) receive and understand direction on new or revised requirements and procedures and (b) to report on progress toward client-directed initiatives and targets.
Provide input on supplier relationship and performance programs with key suppliers, assist in vendor management.
Review and evaluate supplier contract details to develop improvement opportunities, identify alternative suppliers if the existing ones are unable to meet their obligations.
Be subject matter expert in support of JLL and client sourcing strategies, supplier relationships and program management.
Responsible for implementation, coordination and communication of regional and national sourcing programs.
Support and assist development of supplier diversity programs in accordance with clients and company requirements.
Summarize procurement efforts for monthly and quarterly business reviews with the client; to include RFP activities, savings pipeline, diversity spend and compliance.
Any and all other duties and tasks assigned.
Skills/Qualifications:
Bachelor's degree.Preferably in administration, logistics, supply chain or related field.
Experience in commercial real estate a plus.
Strong negotiation skills.
Proven experience in sourcing processes, thorough understanding of sourcing methodologies.
Excellent interpersonal and relationship-building skills
Advanced oral and written communication skills.
Sound time-management and organizational skills.
Proficient knowledge of Microsoft Office Suite. Comfortable learning new programs and technology.
Physical Work Requirements and Work Conditions:
In compliance with the American's with Disabilities Act (ADA), the Sourcing Specialist's responsibilities are such that in order to perform the required work in a safe and satisfactory manner, the following minimum physical requirements apply:Regularly required to sit for long periods of time
Reading video display terminals, order forms and other written documents
Using and accessing stairwells during emergencies
Using keyboards for typing and computer input
Hearing, speaking and answering the office telephone system
Reasonable accommodations may be made to enable individuals with disability the ability to perform the essential functions.
JLL is an equal opportunity employer and committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The EEO is the Law poster is available here http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@jll.com or call: 866-580-7421
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Deliver sourcing services in support of our client and their portfolio of properties managed by JLL Property Management. Act as single point of contact for all procurement-related activity and commitments including sourcing of goods, materials and services at competitive prices and make recommendations on which suppliers to select. Lead property teams through RFPs, negotiation and execution of contracts. Own and deliver on-account sourcing strategy development, execution and management. Lead portfolio-wide initiatives related to cost savings and diversity spend, strategizing with property teams to hit client-assigned targets, and deliver analyses and progress reports to stakeholders. Leverage JLL and client sourcing platforms to deliver best-in-class sourcing. Develop and maintain relationships with internal and external stakeholders.
Primary Responsibilities:
Develop sourcing strategies in support of overall client deliverables
Become the subject matter expert on the client's procurement policies, spending and transaction policy, and each of the client's contract types for various types of spend. Ensure compliance with all requirements.
Advise the team on the appropriate contract process to authorize spend in accordance with the client's spending and transaction policy. Set the team's expectations for deliverable deadlines in order to navigate the process from RFP to execution in a timely manner.
Develop and maintain SOPs on how to prepare and route contracts through the approvals process and the various contract systems all the way to execution. Advise the client on process updates to streamline contract processes.
Own the contract submissions to client systems and provide status updates to team stakeholders.
Advise project managers throughout the development of construction agreements. Review and compile the final contract documents to ensure zero defects in the client contract process after submission.
Competitively bid, negotiate and prepare all service contracts to assure high quality and cost-effective services.Act as primary contact for service contractors and vendors.Participate in group bid processes as appropriate. Ensure that all legal agreements have been fully executed according to client and JLL standards.
Build trusted relationships with suppliers.
Interface with client to (a) receive and understand direction on new or revised requirements and procedures and (b) to report on progress toward client-directed initiatives and targets.
Provide input on supplier relationship and performance programs with key suppliers, assist in vendor management.
Review and evaluate supplier contract details to develop improvement opportunities, identify alternative suppliers if the existing ones are unable to meet their obligations.
Be subject matter expert in support of JLL and client sourcing strategies, supplier relationships and program management.
Responsible for implementation, coordination and communication of regional and national sourcing programs.
Support and assist development of supplier diversity programs in accordance with clients and company requirements.
Summarize procurement efforts for monthly and quarterly business reviews with the client; to include RFP activities, savings pipeline, diversity spend and compliance.
Any and all other duties and tasks assigned.
Skills/Qualifications:
Bachelor's degree.Preferably in administration, logistics, supply chain or related field.
Experience in commercial real estate a plus.
Strong negotiation skills.
Proven experience in sourcing processes, thorough understanding of sourcing methodologies.
Excellent interpersonal and relationship-building skills
Advanced oral and written communication skills.
Sound time-management and organizational skills.
Proficient knowledge of Microsoft Office Suite. Comfortable learning new programs and technology.
Physical Work Requirements and Work Conditions:
In compliance with the American's with Disabilities Act (ADA), the Sourcing Specialist's responsibilities are such that in order to perform the required work in a safe and satisfactory manner, the following minimum physical requirements apply:Regularly required to sit for long periods of time
Reading video display terminals, order forms and other written documents
Using and accessing stairwells during emergencies
Using keyboards for typing and computer input
Hearing, speaking and answering the office telephone system
Reasonable accommodations may be made to enable individuals with disability the ability to perform the essential functions.
JLL is an equal opportunity employer and committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The EEO is the Law poster is available here http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@jll.com or call: 866-580-7421
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
Open
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